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Minutes
Dunes City Council
Regular Meeting – April 10, 2008 - 7:00 P.M.
City Hall – 82877 Spruce Street
Westlake, Oregon  97439

1.  CALL TO ORDER

The regular meeting of the Dunes City Council was called to order at 7:01 p.m. by Mayor Eric Hauptman.  Roll call was taken by Greg Perkins, City Recorder.

Councilors Present:  Mayor Eric Hauptman, Councilor Bob Petersdorf, Councilor, Jerry Curran, Councilor Peter Howison, Councilor John Scott, Councilor Susie Navetta, Councilor Richard Koehler

Others Present:  City Recorder Greg Perkins, and members of the community.  

2.  PLEDGE OF ALLEGIANCE

The Mayor and the City Councilors joined in the Pledge of Allegiance;

3.  CONSENT AGENDA

The Mayor requested separate motions for the minutes. Councilor Petersdorf moved to accept the minutes of the 3-13-08 meeting, Councilor Navetta seconded the motion and the motion passed unanimously. Councilor Petersdorf moved to accept the minutes of the 3-6-08 meeting, as Councilor Curran withdrew his motion to approve as he was not at that meeting, and Councilor Koehler seconded the motion and the Motion passed unanimously.

The Mayor read the Bills of the Session as amended dated 4-4-08. Councilor Howison moved to approve the bills for payment, Councilor Koehler seconded the motion and the Motion passed unanimously. 

4.   ANNOUNCEMENTS/CORRESPONDENCE

A.	The Mayor mentioned a potluck was being held Saturday in City Hall and that all were welcome. The Communication Committee is sponsoring the potluck on April 12, 2008 at 3pm in City Hall.

The Mayor announced that volunteers were still needed for City Committees.

B.  The Mayor announced that he had heard that the Montgomery sub 
division application materials had been filed with LCOG.

5.   CITIZEN INPUT ON UNSCHEDULED ITEMS 

Gary Hubbs owner of Morgan's County Kitchen informed the Council of problems he had with ANB Construction. ANB Construction was operated out of Dunes City. 

Robert Quandt addressed the Council about issues he was having with the Sunset Ridge Sub division. The Council informed him that his issues would be set for Public Hearing at the next meeting.

Mary Jo Leach also addressed the Council about problems she had experienced with ANB Construction.  Councilor Petersdorf noted that if the City had a business licensing ordinance then the City could take action based on these types of problems. 

6.   PUBLIC HEARINGS 

A.	Appeal by Glenn Carrari of Recorder’s Fine.  The Council reviewed 
the written appeal by Mr. Carrari and the letter written by the property owner of record.  The copies of the letter were passed out at the meeting. Councilor Petersdorf noted that the process at the Road Commission could have involved the owner of record more.  Councilor Scott moved to remand this matter to the Road Commission for further action, Councilor Howison seconded the motion and the motion passed unanimously. 

B.	Nuisance Abatement Notices

Regarding the address of 84277 Wright Rd., Councilor Navetta explained the previous work of the site review committee.  She and Councilor Petersdorf agreed to jointly try one more time to informally contact the person in charge of the property and get them to resolve the issues. 

Regarding the address of 4706 Pacific, City Recorder Perkins informed that he had been in contact with the owner of the vehicle and they had indicated that the vehicle would be moved in a few days but that it would be good to have authority to pursue the matter should the owner not move the vehicle.  Councilor Scott moved to authorize an abatement letter to be sent if needed, Councilor Petersdorf seconded the motion and the motion passed unanimously. 

7.   REPORTS

A.	Mayor’s Report   Eric Hauptman
Mayor Eric Hauptman gave an update on the audit and informed that staff had begun a ‘purchase order’ system and expressed his hope that the Final Audit Report would be done by the next Council meeting.  He also expressed his thanks to Councilor Koehler for his interest in the financial systems of the City. 

B.	Community Center/CCI Councilor Peter Howison informed that he had no report but that he was seeking a ladder.

C.	Conservation Committee Councilor Jerry Curran entered a written report.   

D.	Parks and Recreation/Fire/Franchises Councilor John Scott informed that there was no meeting recently but that he had conferred with Councilor Petersdorf.  They had discussed possible improvements to paddle boat access to Siltcoos Lake. The Mayor informed that he had invited local resort owners to Commissioner Fleenor’s monthly meeting in City Hall. 

E.	Road Commission – Road Report Councilor Robert Petersdorf entered a written report.  The Mayor noted that the City had been contacted by a state agency regarding the bonding of a contractor we had used. Councilor Petersdorf noted that the Road Commission in the past had just accepted that contractors knew the rules but that in the future the Road Commission would take steps to require documentation.  

F.	Site Review Committee/Grants/Police Councilor Susie Navetta submitted a written report and noted that the committee would be looking into the house behind City Hall. 

G.	Water Quality/Communication and Education 
Councilor Richard Koehler informed there were numerous discussions at the last meeting however they did not vote on any topics.  He also pointed out amendment to Ordinance 173 to be improved and finalized by staff.

H.   	Planning Commission Report
Planning Commission Chairman Lee Riechel reported that the Storm water public hearings were completed. The Planning Commission voted to neither, approve or deny the Ordinance and accompanying manual. This was due to the technical and complex nature of the document.  Councilor Navetta moved to place the Ordinance on the City Council agenda for action next month, Councilor Koehler seconded and the motion passed unanimously. 

8.  GUEST SPEAKERS

Dave Davis of the Siuslaw Fire Department was scheduled to speak and was present but due to the length of the meeting, Mr. Davis was excused. 

9.  UNFINISHED/ OLD BUSINESS

          	A.     	Siltcoos Lake Club Plat 
Councilor Petersdorf informed that he was gathering names and mailing addresses of the residents of the area. He is also drafting a letter to them asking for their input. The Council discussed the issue generally and some skepticism was expressed.

B.  	Green Gate Road Proposal
Councilor Petersdorf presented two resolutions to resolve the issues. The Council decided to refer the documents to the City Attorney for review and hopefully to be put back on the agenda for the next meeting. 

C.     	Follow up on actions regarding tax lots 19-12-34-24/1200 & 2100
Street address- 4838 Lake Blvd., Westlake, OR.               

The Mayor recited the history of the issue. George Burke was to present a deed to a certain portion of land and the Council on 5-7-07 agreed to accept. The deed has not to date been received. The Council discussed if it should rescind it’s acceptance of the deed. Councilor Scott moved to postpone this issue until next meeting to get a full copy of the previous meeting minutes and notify George Burke. This was seconded by Councilor Petersdorf and approved unanimously.  

10.   NEW BUSINESS

A.      	Communication Committee Applicant Linda Ash
Councilor Koehler introduced the topic of Linda Ash’s application to volunteer to be on the Communication Committee. Councilor Navetta moved to accept and Councilor Petersdorf seconded and the motion was approved unanimously

11.    UNSCHEDULED ITEMS NOT LISTED ON AGENDA

Councilor Petersdorf informed that he had heard that the school district may impose a building tax. He believed that Dunes City should not be apart of this tax. The City Recorder informed that staff has not been contacted about this issue.  On a different topic, Councilor Koehler informed that he would like to update the website with current City information including the Master Road Plan. 

12. 	EXECUTIVE SESSION – None

13.    	ADJOURNMENT

The Mayor adjourned the meeting at 10:01 p.m.

Respectfully Submitted,

Lisa Ekelund
Administrative Assistant 

APPROVED AS TO FORM: 

Greg Perkins, City Recorder

Regular Council Minutes April 10, 2008		Page  of