A.
Call to
Order and Roll Call
The meeting was called to
order at
6:30 p.m.
by Bob Petersdorf. Bob
Petersdorf called the roll
call for this meeting.
Present:
Bob Petersdorf, Bill Connel, David Persons, Linda Lauck, George
McKenzie, Keith Herring , Jo Owen, and Patty Pennel were present.
Absent:
Lee Reichel, Planning Commissioner, was absent
B.
Approval of Minutes –
July 21, 2008
Action
Bill Connell made a
motion to approve the July 21,
2008 Dunes City Road
Minutes as presented, Linda Lauck seconded the motion.
The motion was carried by 5 ayes, 0 nays and the Minutes were
unanimously approved.
George asked that a
correction be made to the page 2, paragraph one, line one. Ron Bretthauer
has a v instead of a u and the spelling needs to be
corrected.
C.
Citizen Input
None
D.
Unfinished/Old Business
Bob included a packet on a review some of the vendors
contacted to do our chip sealing. Bob contacted Mr. Nelson and they were
unable to do any chip sealing for
Dune
City
until at least August of 2009. They have about 100 miles or so of roads
to do for ODOT this summer and they have 100 or so miles of roads to do
of their own roads. Bob contacted Don Laskey in Reedsport and he said
they are interested in doing the chip sealing. Bob finally was able to
talk to Stan and he is also interested. Bob then called Johnson Rock,
LTM and a couple of other places. Bob talked to the City Council about
going out for bids. McAllister will list all the roads and the type of
rock we need to give to the interested parties. We will set a date for
the bidders to meet here and drive the roads as a group, so every
contractor can have a site review. This will most likely take all day.
We would like to get the information back to
Lane
County
to review in September.
Dale Middlestadt has cut across the
Lake Blvd
instead of going under the road. Road Secretary to send a letter to Dave
informing him that he needs to bore under the road.
Roads will issue a right-of-way use permit to James Stroud
immediately.
Linda had a question on our new Road Budget that was approved
July 1st of this year. How are we keeping track of the money
coming in from the road permits? Bob said that there is a line item and
that Patty will need to keep track of the money we receive for the
permits every month. She will report at the monthly meetings on how many
permits came in for the month and the dollar amount for the Roads
budget.
The Road Commission had a special meeting last week to discuss
Jan Sandaval and the Building Department LLC issues. The meeting
consisted of all the owners listed on the Building Department LLC. On
Woodland Lane
. Home owners have water lines running down
Francis Bay Lane
. Bob went
Eugene
and pulled out all the old subdivision maps, and found out that
Francis Bay Lane
is a city street. All these 20 or so lines have some lines in the wrong
place and some are in the right place. When these water and electrical
lines were put in they were inspected by the State of
Oregon
. They had the contract to do the electrical. In the meantime that was
changed and turned over to
Mortier
Building
. The only thing they can regulate through the statues is the
electrical, they still can't regulate water lines, but the city
regulates the water lines by going through the city right-of-way. So we
have the jurisdiction. There are a couple of lines above the ground.
Most of those lines are buried and we don't know where they are. None of
the residents will commit to owning the exposed water lines and the
lines need to be moved over to the right-of-way. As of now, some they
are sitting on other property.
The meeting didn't come
up with any real solutions except for having the homeowners come
together and try to work this out. Bob was very appreciative that so
many of the people involved showed up for the meeting..
Right-of-Way Placement Permits for the individuals as follows for
Francis Bay Lane
:
R0812 William J. Houston; R0813 Ken & Wan Platt; R0814 Jim
& Janet Barnhart; R0815 Utigard; R0816 Harry Holton; R0817 Joe
Naymola; R0818 Phillip Pinheiro. These
people all came in and were given an amnesty right-of- way permit to use
the city street,
Francis Bay Lane
. The Road Commission does
not want to charge all these people, when some of these people have been
using it for over 40 years.
Road Secretary to find out the correct street name for
Francis
Bay
(Lane, Way or Blvd.)
E.
New Business
Review of Driveway Permit (R0811) received
by the Roads Department from
George Hawes,
5701 Lakeview Drive
,
Lot
#103.
George McKenzie made a motion to approve the permit and Linda
Lauck seconded the motion. Ayes 5, nays 0.
A letter received from Henry G. Leach,
5573 Woahink Drive
, regarding ornate telephone poles used as a retaining wall located in
right-of-way. He wants the removal of the poles that were originally
places there as a retaining wall. The poles have probably been in the
ground for 40 or more years. Removing
the poles would only give Henry about a foot more right-of-way space.
Committee would like to suggest that Henry widen his apron on the
driveway.
Committee reviewed the request and believe that removing the
poles would only give Henry Leach 6 or more inches of right of way and
that the poles act as protection for the bank.
The Roads Commission received a thank you note from Jerry Curran
for the fine road repair work we did at
Shady Lane
. The results were much appreciated.
F.
Unscheduled Items Not Listed on Agenda
Greengate Road
has a gate that has been closed, but keys are offered to all residents
as long as they sign a waiver of liability.
Fire
Department said the gate is approved the way it is set up.
Keith
raised the question that if the residents have been using the road for
over 15 years, then shouldn't they have a legal right to that road?
G.
Reports
Keith
Herring, Road Inspector
Ran
Roads
Bob
ran some roads for Keith this week.
Sign
on Road Way needs to be put back up. We can eliminate the pole and tack
sign on the big tree instead.
Patty
Pennel, Road Secretary
No
Report
Bill
Connell, Road Commissioner
No
Report
Linda
Lauck, Road Commissioner
On
Alder Lane
off of
Clear
Lake
, there is a dead end sign and post in the bushes off to the side. The
sign needs to be put back up.
Road
Commission list needs to be updated. Jo Owen does not have a s on her
name and the phone number for Dave Pearsons 1383 not 1388. Also replace
Patty Pennel for Maria McConnel.
Request
a revised list of everyone in the Dune City Directory. Please put a new
directory in the Meeting Packs.
Jo
A. Owen, Road Commissioner
Page
5 of last month's minutes regarding the
Siltcoos
Lake
plat meeting. Bob is trying to set up a Towne Hall type meeting and send
out meeting notices to the homeowners so they can come to this meeting.
Dave
Persons, Road Commissioner
No
Report
Lee
Riechel, Planning and Road Commissioner
Absent
George
McKenzie, Road Commissioner
No
report
Bob
Petersdorf, Road Chairperson
No
Report